GDPR Consent Form – Video and Audio Recordings

GDPR Consent Form – Video and Audio Recordings

1) Data ControllerController: Global Management Business School (GMBS) Contact: [info@gmbs.mt] Data Protection Contact: [gdpr@gmbs.mt]

2) Purpose of RecordingGMBS may record online teaching sessions and related academic activities for the following purposes:providing access to learning content to enrolled students through the GMBS LMS, supporting learning and revision, quality assurance and internal monitoring of teaching quality.

3) What Personal Data May Be CapturedDepending on the format of the session, recordings may include: video image (face, appearance), audio (voice), name and/or username displayed on the platform, chat contributions,screen sharing (if you share your screen), any personal data you voluntarily disclose during the session.

4) Legal BasisThe legal basis for processing personal data in relation to recordings is your consent under Article 6(1)(a) of: Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR),and the processing is carried out in accordance with the applicable national law of Malta: Data Protection Act (Chapter 586 of the Laws of Malta).

5) Access to Recordings (LMS only)Recordings will be made available exclusively through the GMBS LMS, and access will be restricted to: nenrolled students of the relevant module/programme, lecturers/tutors and authorised GMBS staff responsible for teaching delivery, student support, or quality assurance. GMBS does not publish recordings publicly and does not disclose them to third parties unless required by law.

6) Storage, Retention and DeletionRecordings will be retained for 6 months from the date of recording. After this period, recordings will be securely deleted or anonymised, unless longer retention isrequired for handling complaints or formal review procedures (in such cases, only for as long as strictly necessary).

7) Your Rights Under GDPRYou have the right to: request access to your personal data, request rectification, request erasure (where applicable), request restriction of processing, withdraw consent at any time, lodge a complaint with the relevant supervisory authority. To exercise your rights, please contact: [gdpr@gmbs.mt].

8) Withdrawal of ConsentYou may withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing carried out prior to withdrawal.If you withdraw consent, GMBS will: ensure that your identifiable participation is not included in future recordings where technically feasible, and/or provide reasonable alternative participation arrangements (e.g., camera and microphone off participation, chat-based participation), where possible.

Important: In group recordings, full deletion or editing of historical recordings may not always be technically feasible. In such cases, GMBS will apply proportionate measures such as restricting access or discontinuing further use of the recording.

9) Consent StatementBy signing / confirming below, I confirm that I have read and understood this information and consent to the processing of my personal data in relation to recording.

Participant Information

Full name: __________________________________________ 

Role: ☐ Student ☐ Lecturer/Tutor ☐ Guest ☐ Other: __________ Programme/Module: ___________________________________ Email: ______________________________________________Consent (tick one)

☐ I consent to the recording of my video and audio participation and to making the recording available exclusively via the GMBS LMS under the conditions described above.

☐ I do not consent to the recording of my video and audio participation.

Date: ___________________ Signature / Digital confirmation: ___________________________